Data Services
Receipt Organization & Expense Data Entry for Toronto Small Businesses
Turn a shoebox of receipts into clean, organized records
Hand your accountant clean, ready-to-use records — and spend less on their hourly fees.
Verluma Data Services helps small businesses in North York, Toronto, and across the GTA organize receipts, enter expense data into clean spreadsheets, and handle one-time shoebox cleanups — then prepare clear Excel or CSV records for their accountant.
- Small businesses
- Self-employed professionals
- Contractors
- Online sellers
- Local service businesses
- Cleaner records before tax time
Is Verluma a fit for you?
Great fit
- ✓Contractors and trades with a truck or drawer full of receipts
- ✓Online sellers buried in small transactions
- ✓Consultants, realtors, and therapists who dread admin work
- ✓Anyone whose accountant said “come back when it’s organized”
Not a fit (we'll gladly refer you)
- →Businesses needing full bookkeeping, HST filing, or CRA representation
About the Founder
Meet Selman
Selman Desdemir created Verluma Data Services to help small business owners and self-employed professionals turn messy receipts and expense records into clean, accountant-ready Excel/CSV files. Based in North York, Verluma Data Services serves small businesses across the Greater Toronto Area, with digital service available remotely.
Get in TouchYour receipts stay private and secure
Verluma handles your financial documents with care. Your files are stored securely, never shared with third parties, and used only to prepare your records. Once your work is delivered and approved, original files are handled according to your preference. A confidentiality agreement (NDA) is available on request.
Pricing built around your receipt volume
Start with a one-time catch-up if you're behind, or a monthly plan if you want ongoing support. We'll confirm your exact volume and condition before finalizing anything.
Shoebox Catch-Up
$135
Up to 90 receipts
For a backlog of receipts you just need cleaned up once. Additional receipts $1.25 each.
Ongoing plans
Starter
$90/month
Up to 60 receipts or transactions
- ✓Receipt sorting
- ✓Basic expense categorization
- ✓Excel/CSV file
- ✓Monthly category summary
Extra transactions: $1.75 each
Request Starter QuoteEssential
$160/month
Up to 140 receipts or transactions
- ✓Everything in Starter
- ✓More detailed categorization
- ✓Monthly summary
- ✓Missing/unclear receipt notes
Extra transactions: $1.40 each
Request Essential QuoteOrganized
$270/month
Up to 280 receipts or transactions
- ✓Everything in Essential
- ✓Higher-volume processing
- ✓Accountant-ready export
- ✓Monthly review notes
Extra transactions: $1.15 each
Request Organized QuoteHave a larger volume of receipts or transactions? Contact us for a custom quote based on your monthly volume and workflow.
Receipt condition
- ✓Light (sorted, legible): included
- ✓Moderate (mixed, partially sorted): +$25
- ✓Heavy (true shoebox — faded, unsorted): +$50 (extreme cases up to $75)
Add-ons
- ✓Digital scanning and archive: from $0.50 per receipt
- ✓GTA local pickup: from $30
- ✓Rush service (priority, ~2 business days): +25%
First-file promise: if you're not happy with your first delivery, we'll rework it or refund it — no risk to try.
Because receipt volume and condition can vary, final pricing is confirmed after review. Once confirmed, payment can be completed by invoice or secure payment link.
A receipt, invoice, or expense record usually counts as one transaction. Long, unclear, multi-category, or foreign-currency receipts may count as additional transactions.
Simple and secure payment
Start by requesting a quote. Once your receipt volume and service needs are confirmed, Verluma can send a secure invoice or payment link. Monthly clients may be eligible for recurring billing.
Request a quote
Tell us about your receipt volume and service needs.
We review & confirm
Verluma reviews volume and condition, then confirms fair pricing.
Secure payment
We send a secure invoice or payment link. Monthly clients can be set up on recurring billing.
Work begins
Once payment or a deposit is received, we get started.
After we review your receipt volume and service needs, we'll send a secure payment link or invoice. Monthly clients can be set up on recurring billing.
Turnaround: most files are delivered within 3–5 business days of receiving your receipts. Need it sooner? Rush service delivers in about 2 business days (+25%).
Getting your receipts to us is easy
It doesn't matter where you are in the GTA — here's how it works.
Snap & send (works anywhere)
Photograph your receipts with your phone and drop them into a private Google Drive or Dropbox folder we set up for you. You keep your originals (which you'll want for your own records anyway). No shipping, no waiting — works whether you're in Toronto, Mississauga, Brampton, or anywhere in between.
Prefer email? Send scans or clear photos to selman@verluma.ca.
Just hand us the box — full-service collection
Don't want to photograph a mountain of receipts one by one? You don't have to. Hand over the whole box and we'll take it from there — sorting, scanning, and data entry all included.
- ✓Organized plan & Shoebox Catch-Up: collection is included. We pick up locally (North York & nearby) or arrange and cover courier collection anywhere in the GTA.
- ✓Starter & Essential plans: local pickup available from $30, or ship it to us at your own convenience.
Not sure what's easiest for you? Just ask when you request a quote and we'll sort it out together.
How you get your records back
When your records are ready, we deliver a clean Excel (or CSV) file — organized by date, vendor, amount, and category — sent straight to your inbox or shared folder. It's ready to open yourself or hand directly to your accountant. Most files are delivered within 3–5 business days.
Request a quote
Tell us about your receipts and we'll follow up with pricing and next steps.
Frequently asked questions
Can I pay online?
Online payment will be available through secure invoice or payment link. For now, please request a quote and we will confirm the best payment option.
Do I pay before or after the work?
For one-time cleanup work, payment or deposit may be required before work begins. For monthly clients, billing can be arranged on a recurring schedule.
Why can't I just buy a package instantly?
Every box of receipts is a little different. A quick look at your volume and condition lets us confirm a fair, accurate price before you pay — no surprises.
Can I get a receipt or invoice?
Yes. Verluma can provide a payment record or invoice for your business records.
What if some of my receipts are faded or hard to read?
We never guess. If a receipt is unreadable, we flag it and check with you, or note it clearly in your file — so nothing is invented and you always know what's what.
Do I need any accounting software like QuickBooks?
No. You don't need any software. We hand you a clean Excel/CSV file you can open yourself or send straight to your accountant.
Can you work from bank or credit card statements too?
Yes. We can work with paper receipts, PDF invoices, and card or bank statements. If anything on a statement is unclear, we'll flag it rather than guess.
How does a monthly plan work — when do I send my receipts?
However suits you. Send them as you go (weekly) or all at once at month-end, and we keep your records updated on a regular schedule.
What happens if I go over my plan's receipt limit?
No surprise bills. If your volume goes over your plan, we let you know and confirm with you before doing any extra work.
If I ship or hand over physical receipts, what happens to the originals?
Just let us know in advance. After scanning, we can return your originals to you, or securely shred them — your choice. We'd recommend keeping a copy of anything important before sending.
Contact us
Have a question before requesting a quote? Reach out directly and we'll get back to you.